Apply for RnE²EW

Application Guidelines

RnE²EW and Your School

RnE²EW Van

Schedule RnE²EW

Before applying to have the RnE²EW van visit your community, please check out the following guidelines.

Target Audience:
RnE²EW can be available for hands-on experiences and outreach for educators, students, and consumers. Appropriate event requests include science teacher in-service days, school-wide fairs, science conferences; appropriate consumer functions include energy-themed events. Special consideration is given to events that cater to underserved populations at schools and other educational institutions.

Strategic Partners and Sponsorships:
If an event has a high potential for forming new and valuable partnerships, gaining significant endorsements, or receiving significant sponsorship for RnE²EW and/or other Office of Education Program initiatives, it may be given special priority.  Significant media coverage is an important consideration. Highlighting any partnership opportunities in your RnE²EW Request Summary will add to your proposal.

Event Type:
RnE²EW is best suited for a half- to full-day event as part of other exhibits.  Event types could include science teacher training, consumer workshop or events, and student workshops. The bus is a resource center for teachers and consumers, while the trailer is the teaching platform for students, consumers and teachers.

Time of Year:
Outdoor events should be planned for times of the year when favorable weather is most probable. If the weather is unfavorable, a secondary indoor site should be available as well.

Request Fee:
The following is a list of considerations you and your organization should take into account as you make your request:
        Are you waiting for word of sponsorship of your event?
        Are you able to pay for part or all of the costs?
        Does your event have sponsorship funding to assist you in meeting the costs of this
        event?

Trips over 300 miles one-way will require an overnight stay, and also require an additional staff member.
        Mileage = $1.50 per mile
        Staffing = $700 per day to include two instructors
        Lodging = $120 per night per staff member
        Food = $40 per day per staff member
        Materials = $500 for up to 50 participants, $200 for every 20 additional participants  
        Trip preparation (loading, acquiring supplies, etc.)  $100.00

Example 1: A typical school event would cost approximately $450 (Denver Metro area)
Example 2: A district workshop at Albuquerque, New Mexico Public Schools
900 miles round-trip, two travel days, one workshop day, two staff members, = $4,250
Example 3: Consumer event at Dallas, Texas, The Texas Home and Garden Show
1800 mile round-trip, four travel days, five event days, two staff members = $11,330

Vehicular Placement:
Accessibility, viewer line-of-sight, and power needs drive placement concerns.  We do want to convey the benefits of using renewable energy. Obviously, it would be best to align the vehicles to the southern sunshine so that the solar panels receive full charging. It is important to coordinate this with the event organizer far in advance. The vehicles only have about 6 hours of battery power without charging. Other consideration for an indoor event
include: height clearance through doors; the permission to have a small tank of propane on which the vehicle runs; permission to have several gel batteries that store unused energy.